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Actions in 2008-2009 |
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| Governance practices |
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Continue to review developments in corporate governance and follow best practices in terms of transparency, shareholder rights, employee rights and compensation practices and disclosure. |
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Ongoing – Gildan is continuously evaluating and adopting evolving industry trends and best practices as they arise. In 2008, we amended our Insider Trading Policy to include a prohibition against monetizing transactions and other hedging procedures by Company insiders to reduce exposure on their equity holdings. In addition, we further enhanced the executive compensation disclosure in the 2008 management proxy circular. |
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Actions in 2008-2009 |
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| Code of Conduct and Policies |
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Review and update code of conduct to reflect new best practices. |
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Ongoing – We completed an internal review and have started an external review of Gildan's code of conduct. This process was put on hold when the FLA decided at their February board meeting to update their code of conduct during 2008-2009. We are awaiting the revised version of the FLA code to finalize and communicate ours. |
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Implement code of conduct in newly acquired manufacturing facilities. |
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Ongoing – We are rolling out our current code of conduct in our new facilities and at our contractors’ facilities. Once the update of our code of conduct is finalized, it will be distributed and employees will be trained on the revised content. We expect to implement our revised code in 2010. |
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| Grievance Procedure Mechanisms |
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Train main contractors' management teams and workers on our integrity hotline. |
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Ongoing – We have updated our posters on the integrity hotline and are currently reviewing our internal training procedure regarding our grievance process. All phone numbers for the countries where the posters will be posted have been tested. Posters have been distributed to all our locations and workers will be retrained on the integrity hotline during the course of fiscal 2009. |
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| Compliance with Code of Conduct |
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Ensure that all company-owned facilities have a high rating by fiscal year 2009. |
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Ongoing – A total of 87 social compliance audits were conducted at both Gildan and contractor's facilities by internal and external auditors during our 2008 fiscal year. |
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Ensure that current contractors' facilities in Central America and the Caribbean Basin all have at least a "B" rating by fiscal year 2009. Ensure that all new contractors' facilities have at least a "C" rating when engaging business and improve. |
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Ongoing –Our objective is to encourage and support plant managers and their teams to continuously improve their performance. For that purpose, we help them identify the root cause of the gaps in order to develop sustainable remediation. These are recorded in action plans that are followed up at least on a quarterly basis. More information on our audit results will be provided in our 2009 report. |
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| New Practices and Tools |
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Implement the FLA 3.0 program by 2009. |
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Ongoing – FLA has created self-assessment modules for factories participating in the FLA 3.0 program based on the most frequent violations detected in the apparel sector in the region where the facilities are located. These self-assessments are then cross-verified through worker surveys conducted by an FLA trained independent service provider. Both results are evaluated by the FLA and then delivered back to the facility with comments on rating and opportunities to improve. Our CSR staff members have been trained on the FLA 3.0 process and have replicated the training within factory management. The purpose of these training modules is to address the root causes of code violations by integrating a range of participants, including local management and employees, in the process of identifying priority compliance issues and developing remediation plans. We are currently applying FLA 3.0 in Honduras. |
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Systematically identify and address root causes. |
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Ongoing – We have contracted the service of a third party provider who will train the management teams of all our factories in Honduras. This training will be replicated in Nicaragua and Honduras. Completion of the training is due and we anticipate being able to provide meaningful observations from the root cause analysis at the end of 2009. |
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Develop and implement a plan to standardize Human Resources and Health and Safety policies and procedures within our facilities by 2008. |
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Ongoing – We created a working group to define our global Health & Safety metrics. We developed a health and safety scorecard that was implemented in all of our facilities. |
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Improve CSR database to collect and analyze information efficiently by 2009. |
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Ongoing – To improve our CSR database, we have assessed several systems options and have also consulted our peer members of the FLA to understand the methodology and lessons learned following the development and implementation of their systems with cross-functional team we have created. We will finalize our decision regarding which system to use in 2009. |
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| Training |
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Develop and implement training program further to conducting gap analysis at factory level both within own and contractors' facilities. |
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Ongoing –Training programs regarding Health and Safety issues have been implemented at all levels in our facilities. In Honduras, an ergonomics program was designed and implemented. In 2009, we will start implementing this ergonomics program in the other Gildan facilities. More data on additional training will be provided in our next CSR report when the gap analysis is completed. |
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Implement a training program to address Health and Safety issues in all our facilities. |
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Ongoing - We have designed and implemented an ergonomics program in our Honduras sewing plants. During 2009, we will implement this program in the rest of our facilities. |
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| Donation Program |
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Review, develop and implement a new global donation program. |
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Ongoing – As a first step to create a global community development program, we surveyed close to 8,000 employees in Honduras, Nicaragua and Haiti to identify needs regarding housing, access to clean water, food and the needs of their community. We are examining the results. While refining our global program in 2008, we continued to fund many important initiatives in the communities where we operate. |
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Conduct a needs assessment study in particularly vulnerable countries such as Nicaragua and Haiti. Subsequently, develop and implement a structured donation program in these countries. |
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Ongoing – We surveyed approximately 8,000 employees in Honduras, Nicaragua and Haiti to identify their needs regarding housing, clean water and the needs of their community. We are currently examining the results. |
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Further consult community and employees on the idea of implementing a “Clean Water” project initiative for communities surrounding our facilities in Central America and the Caribbean Basin. If found pertinent, develop and implement project. |
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Ongoing – Preliminary survey results indicate that a focus on "access to clean water" may be the appropriate focus for the global program. Once all the survey results are analyzed, we will review our community development program. |
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| Employee Health Prevention Program |
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Further develop and implement health prevention programs for Gildan employees, particularly in Central America and the Caribbean Basin. |
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Ongoing – In every Gildan facility there is a health clinic staffed with a doctor and nurses to support the employees on site. While the main functions of these teams are to prevent and address workplace health and safety issues, and to implement our health and safety program, these clinics in fact support the employees beyond their workplace-specific health needs, through vaccination campaigns, monthly visit for pregnant women, etc. For additional information, see p.18 of our 2008 Interim Corporate Citizenship Report. |
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| Stakeholder Engagement |
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Maintain and reinforce dialogue with current stakeholders. |
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Ongoing – In 2008 we have been reinforcing our dialogue with different worker's rights organizations in Central America, the U.S. and Canada. Along with this continued dialogue, Gildan participated in two workshops to increase our understanding of worker's needs and to create greater opportunities for dialogue. For a list of interlocutors, please refer to page 20 of our CSR report. |
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Expand dialogues with organizations in the Caribbean Basin. |
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Ongoing – In 2008, we have been reinforcing our dialogue with CIPAF (Centro de Investigación para la Acción Femenina), an organization based in the Dominican Republic and dedicated to ending poverty and supporting workers' rights. |
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Develop and strengthen relationships with the communities where we operate in the Caribbean Basin. |
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Ongoing – Gildan participated in workshops facilitated by CIPAF to increase our understanding of workers' needs and to create greater opportunities for dialogue in the Dominican Republic. |
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| Standards and Parameters |
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Continuously improve environmental corporate standards based on the new environmental legislation and best practices. |
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Ongoing – To improve our environmental standards and practices, we continuously monitor new laws and regulations in the countries where we operate and also evaluate best practices worldwide. |
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Develop a control plan of environmental parameters and follow-up indicators. |
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Ongoing – We evaluate our needs and operations to develop new initiatives and technologies that are more efficient and environmentally friendly. In 2008, we have implemented our waste management system and our spills management plan. |
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Conduct environmental compliance audits to ensure implementation of our corporate standards and of our environmental management system. |
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Ongoing – In 2008, we conducted 17 complete and follow-up internal audits in our facilities. |
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| Environmental Performance Evaluation System |
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Identify environmental indicators based on the laws, rules and regulations of the countries where we operate and those of our clients. |
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Ongoing – These objectives set in our 2008-2009 action plan is in progress. Additional information will be provided in our 2009 report. |
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Create necessary control proceedings and systems. |
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Ongoing – These objectives set in our 2008-2009 action plan is in progress. Additional information will be provided in our 2009 report. |
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Establish system of indicators and periodically verify results. |
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Ongoing – These objectives set in our 2008-2009 action plan is in progress. Additional information will be provided in our 2009 report. |
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| Environmental Integration |
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Introduce the environmental variable in all corporate strategies and actions by integrating it into all new projects, developing environmental and sustainability reports and promoting environmental awareness and training. |
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Ongoing – Our commitment to integrate environmental requirements in our supply chain is an ongoing initiative. New raw materials, products, or capital projects are subject to an environmental impact study and evaluated based on the principals of our environmental code or practice. |
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